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Supply Coordinator - Trainee
INSPIRE | EXHILARATE | DELIGHT
For over six decades, Chalhoub Group has been a partner and creator of
luxury experiences in the Middle East. The Group, in its endeavour to excel
as a hybrid retailer, has reinforced its distribution and marketing services
with a portfolio of eight owned brands and over 300 international brands in
the luxury, beauty, fashion, and art de vivre categories. More recently, the
Group expanded its expertise into new categories of luxury watches,
jewellery, and eyewear.
Every step at Chalhoub Group is taken with the customer at heart. Be it
constantly reinventing itself or focusing on innovation to provide luxury
experiences at over 750+ experiential retail stores, online and through
mobile apps, each touch point leads to delighting the customer.
Today, Chalhoub Group stands for 14,000 skilled and talented professionals
across seven countries, whose cohesive efforts have resulted in the Group
being ranked third in the Middle East and first in Saudi Arabia as a Great
Place to Work®.
To keep the innovation journey going, the Group has set up “The Greenhouse”,
which is not just an innovation hub, but also an incubator space and
accelerator for start-ups and small businesses in the region and
internationally. This is just one of the several initiatives taken by the
Group to reinvent itself, catalysed by forward thinking and future-proofing.
The Group has also been embedding sustainability at the core of its business
strategy with a clear commitment towards people, partners and the planet,
and by being a member of the United Nations Global Compact Community and
signatory of the Women's Empowerment Principles.
What you'll be doing
Job Description
Our Supply Coordinator is responsible for managing Purchase and Sales Orders
and maintaining prices in the system. In addition, our Supply Coordinator is
responsible for flagging all stock and barcode discrepancies and managing
remedial actions.
Key Responsibilities
Purchase Orders and Transfers:
- Process all purchase orders in transactional CORE system
- Create correct system transfers to this movement (warehouse to store, intra-stores, intercountry, return to vendor, temporarily stock loan)
- Follow-up with suppliers and update system on back-orders
- Maintain up-to-date order log at all time
- Support brand demands ensuring immediate actions and remedies to merchandise movement requirement
- Initiate basic re-orders if required to maintain coverage
- Sales Order Processing:
- Receive sales orders and register on control listing
- Ensure all customer shipping requirements are completed
- Issue relevant documentation and follow-up with clients for the shipping of goods
- Generate invoice after completion of sales order
- Prepare credit note and other documents as and when required
- Coordinate between staff from warehouse, office and sales for any clarification for accurate sales order processing
- Perform data entries of required information to produce KPI’s and monthly reporting figures
- Pricing Management and Promotions:
- Ensure that maintenance of prices (price markdowns, promotions in stores) is performed correctly and on time in the system
- Escalate issues in price maintenance (e.g. promotions)
- Follow and ensure timely update of lists/SKU in the system for promotions, special marketing events and discount period
- Ensure replenishment requests are timely uploaded while ensuring correct stock request in system during peak period to maximize sales
- Coordination with Stores for barcode and sticker discrepancies
- Drop Shipment:
- Raise purchase orders for shipments from supplier directly to the customer
- Inbound Stock Variance:
- Identify reasons for discrepancies in invoice matching in system (price or quantity), escalate to RDBS Manager to take a decision on resolution if needed and introduce new invoices in system for resolution of discrepancies
- Raise replacement purchase orders or debit / credit notes in the system as per the instructions from RDBS Manager
- Resolve defects at the warehouse side by analyzing the available data and using internal tools, proposing corrective actions to prevent future similar problems that might appear at the supply chain level
- Stock Readiness
- Coordinate with store operations for all transaction clean up/closure in system as a pre-requisite of store control team
- SC
What you’ll need to succeed
University Degree in Business Administration or any related quantitative
fields
A minimum of 2 years of relevant experience
Advanced proficiency with Excel
What we can offer you
With us, you will turn your aspirations into reality. We will help
shape your journey through enriching experiences, learning and development
opportunities and exposure to different assignments within your role or
through internal mobility. Our Group offers diverse career paths for those
who are extraordinary, every day.
We recognise the value that you bring, and we strive to provide a
competitive benefits package which includes health care, child education
contribution, remote and flexible working policies as well as exclusive
employee discounts.
We Invite All Applicants to Apply
It Takes Diversity Of Thought, Culture, Background, Differing Abilities and
Perspectives to truly Inspire, Exhilarate and Delight our customers. At
Chalhoub Group, we are committed to inclusion and diversity.
We welcome all applicants to apply and be part of our exciting future. We
ensure equal opportunity for all our applicants without regard to gender,
age, race, religion, national origin or disability status.
To apply- click on the “Apply” button
No Fees ... It's important to be aware and cautious when searching for job
opportunities. Remember, you should never pay anyone for a job
application, test, or interview. Legitimate employers will never request
payment from applicants at any stage of the hiring process. By sharing
this information with your friends, you can help them avoid potential
scams and protect their financial well-being. Encourage them to stay
vigilant and informed, ensuring they have the best chance at finding
genuine employment opportunities.